Administrative Officer`

Description:

The Administrative Officer is a middle management supervisory position in Carlow County Council and is assigned responsibility for the development, management and day to day operations of one or more departments or services within the Council. The Administrative Officer is the primary point of contact and liaison with other sections in relation to service delivery for their area of responsibility. The Administrative Officer is also a contributor to the strategic and policy making decisions of the Council and will be expected to contribute to the development and implementation of forward thinking strategies within the local authority and to work closely with senior management, elected representatives, external agencies and relevant stakeholders in delivering services to the highest standard. The Administrative Officer may represent the Council on committees and at meetings and may be asked to report on progress in their respective section(s) at Council meetings, Municipal District meetings, Strategic Policy Committee meetings etc.

The Administrative Officer is responsible for the efficient management, direction and deployment of resources for the department or service to which they are assigned and will generally work as part of a multi-disciplinary team within one of the Council’s Directorates to deliver a broad and diverse range of services. These may include planning, economic and enterprise development, community and social development, housing, recreation, amenity and cultural services, environmental services, transportation and infrastructure, and emergency services.

The ideal candidate shall:

• Have knowledge of the structure and functions of local government, of current local government issues, future trends and strategic direction of local government and an understanding of the role of Administrative Officer in this context
• Have an understanding of organisational policies and implementation of such policies, as applicable to a public body
• Have a strong sense of commitment to delivering quality public services and be willing to take on a challenge
• Be highly motivated and have excellent interpersonal and communications skills;
• Have an ability to foster and maintain productive working relationships within the organisation and with relevant stakeholders externally
• Be capable of working in close co-operation with the elected Council, the Strategic Policy Committees and other Council Departments while being able to seek co-operation and consensus from a wide range of bodies and representative groups
• Be able to work within, and where necessary lead, multi-disciplined teams and have the ability to motivate, empower and encourage employees to achieve maximum performance
• Have the ability to plan and prioritise work effectively, to work under pressure to tight deadlines and to take a strategic approach in the formulation and delivery of key policy objectives
• Have a career record that demonstrates a high level of competence in the management of staff, including managing performance
• Demonstrate relevant administrative experience at a sufficiently high level
• Demonstrate experience of managing staff working under Service Level Agreements and to Key Performance Indicators
• Demonstrate experience utilising project management software (e.g. Microsoft Project, TeamWorks Projects) and utilizing business process mapping software (e.g. Microsoft Visio)
• Have the ability to manage financial resources within a budgetary control framework
• Have good knowledge and awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, the role and duties of managers, and the application of safety management in the workplace.