Administrator & Receptionist

Description:

Croí is seeking to recruit a part-time Administrator & Receptionist to job share with our current administrator and receptionist to coordinate health programmes and a busy front of house reception. You will also be required to provide administrative support to the wider team. This is an excellent opportunity for an individual interested in working three afternoons a week (Monday, Tuesday and Thursday). Our minimum requirement is 14 hours per week, with the possibility of 16.5 hours if desired.

The key to success in this role will be a friendly and professional manner, strong attention to detail and the ability to manage and prioritise multiple tasks.

The successful candidate must have at least three years of experience working in a similar role. This role is based at the Croí Heart & Stroke Centre, Galway (H91 FF68).

Principal Duties & Requirements

· Coordinate health programmes and classes

· Support the health team

· Manage reception and related front of house duties in a busy environment, while also handling incoming phone calls and email enquiries

· Receive and manage payments for various health and lifestyle programmes

· Update the CRM system

· General administration support across the health and fundraising teams

· Ad-hoc duties as required

Administrative Role

Roles include but are not limited to:

· Coordinate and manage programme enrolment, registrations, payments, data entry on to the CRM and all related admin around the health programmes

· Managing and logging all calls to Croí Connects (Croí’s telephone helpline)

· General administrative tasks related to the wider Health team (e.g. sending out letters, information leaflets, etc.)

· Occasionally, you may be required to work outside normal office hours for special events