Description:
This Bookkeeper role supports the financial operations of the organisation. The successful candidate will assume responsibility for both the Accounts Payable and Accounts Receivable functions, process monthly payroll and PAYE filing, ensuring accurate financial record keeping.
This position suits someone who thrives working remotely, managing the end-to-end financial processes, has strong bookkeeping knowledge, independent judgement to prioritise tasks and the flexibility to respond to queries as per the needs of the organisation.
The role offers the opportunity to take ownership of the key financial processes for a reputable national charity.
This is a part-time position (3 days per month), with flexibility regarding which days can be discussed in more detail; the expectation would be 3 days per month. Payroll processing and the monthly payment run are scheduled towards the end of the month, and both are processed on the same day.
Key Duties
- Maintain accurate bookkeeping records and the digital filings system, currently using Big Red Cloud accountancy software, although other software is being considered moving forward.
- Perform bank and account reconciliations monthly.
- Accounts Payable, Process purchase invoices and expenses, manage, allocate, and update payments, and handle queries. Reconciliation of supplier accounts.
- Supplier Account Maintenance: Opening new creditor accounts, maintaining accurate supplier information, and updating details (address, bank info, VAT numbers). Acting as the main point of contact for supplier queries regarding payments, invoices, or statements. Filing, archiving, and maintaining organised records for auditing purposes.
- Accounts Receivable, generate sales invoices as required. Reconciliation of customer and Grant provider accounts.
- Maintaining up-to-date debtor accounts, including setting up new customer credit accounts, updating details, and deleting inactive accounts. Chasing due payments and corresponding with Grant providers.
- Payroll, Process payroll for a small number of employees using Sage Payroll software. Maintain record keeping, digital filing systems, ability to manage sensitive personnel information with discretion. Handle payroll queries.
- Submit PAYE RTI records to the revenue.
- Assist with annual VAT returns and basic compliance tasks.
- Prepare management reports and financial summaries for review.
- Ensure records are maintained in line with regulatory and practice standards.
- Support accountants with year-end preparation where required.
Qualifications, Experience & Skills
- Previous bookkeeping experience is essential
- Proficiency in accounting software
- Strong knowledge of Excel
- Exceptional organisational skills and attention to detail
- Effective verbal and written communication skills
- Good knowledge of VAT and basic accounting principles
- Experience in processing payroll
- Ability to work independently and manage the month-end close and multiple deadlines
- Flexibility to correspond and communicate as required by the organisation
- Relevant bookkeeping or accounting qualification