Description:
As the Vice President of Expenses / Client Accounting, you will lead the firm’s fund expense operations, overseeing the end-to-end process of budgeting, invoice processing, accrual management, and expense reporting for a diverse portfolio of funds. This is a highly visible role that requires strategic oversight, deep expertise in fund expense management, and a strong commitment to operational excellence and client service. You will manage a team of professionals, collaborate with internal and external stakeholders, and drive continuous improvements in expense-related workflows and controls.
- Oversee the full lifecycle of fund expense processing, including budgeting, invoice approval, accruals, and payments.
- Ensure timely and accurate payment processing and compliance with fund-level and regulatory requirements.
- Manage complex vendor relationships and ensure service-level agreements are met.
- Direct the preparation and review of fund-level budgets and forecasts in coordination with portfolio managers and other internal stakeholders.
- Perform variance analysis between budgeted and actual expenses, and provide insights to senior management.
- Develop tools and methodologies to improve budgeting accuracy and transparency
- Establish and maintain strong internal controls around fund expense activities, including documentation, approval workflows, and reconciliation processes.
- Ensure compliance with GAAP, fund prospectus guidelines, and regulatory standards.
- Oversee audits and coordinate responses to auditors and regulators related to expense and client accounting.
- Identify opportunities to enhance efficiency through automation and system improvements.
- Lead or support the implementation of financial systems and workflow tools that support the expense function.
- Serve as the primary point of contact for internal teams, fund administrators, and external auditors regarding expense-related matters.
The candidate
- Degree qualified in Accounting, Finance or related area. Accounting qualification is desirable.
- 10+ years of progressive experience in expense management or financial reporting/fund accounting (includes expense management)
- Proven track record in managing and mentoring teams
- Familiarity with workflow and automation tools for invoice and budget processing.