Description:
Key responsibilities will include helping with implementation of new technology solutions to support the procurement process, building out policies, processes, and procedures to scale the procurement function, and ensuring seamless integration between vendor management and procurement to reduce friction in the end-to-end experience. One of the biggest keys to success is the need to balance HubSpot's culture and enabling HubSpotters to independently engage with vendors and the overall global procurement process, with the desire to set up processes/guardrails and centralize aspects of the function to drive efficiencies and operational excellence.
In this role, you'll get to:
- Assist with building a procurement strategy and function at HubSpot by overhauling the existing procure-to-pay process and implementing a streamlined, self-service, end-to-end process aimed at driving efficiencies, cost-savings, and a frictionless user experience; careful balance of policy and procedures with HubSpot's culture is a must
- Experience in creating punchouts by vendor and categories
- Assist with development and implementation of fluid purchase-related and repeatable policies and procedures that provide employees and suppliers with clear and easy to follow guidelines, as well as ensure compliance, all without creating overly burdensome or complicated processes
- Support the assessment, selection, and implementation of new technology solutions to support the Procurement and Travel and Expenses function at HubSpot, ensuring the selection of systems appropriately aligns with our strategies and policies; assist the ongoing development of the systems as policies and processes change
- Ensure compliance to company guidelines, purchasing policies and procedures for the end to end global P2P process.
- Assist with development and achieve planned goals in cost reduction, supplier performance and sustainibility and process improvements
- Partner with business leaders across the company to deliver best in class procurement services
- Focus on key procurement initiatives, including the development of Standard Operating Procedures
- Prepare monthly and quarterly metrics reports
- Engage the business to consolidate purchasing efforts across all operations, with the objective of enhancing value to the business through cost reduction, reduced overall administrative overhead, and greater efficiencies
- Educate business partners on procurement best practices and empower them to move independently through the procurement process; develop materials and training programs to address change management within the procurement function and to provide ongoing education to the employee base
- Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities
- Experience in administering Request for Proposals and Quarterly Business Reviews
We're looking for people who have:
- A bachelor's degree in business, mathematics, or another relevant field is required
- Computer literate, experience with P2P systems, Netsuite, Workday with advanced MS Office and Google Suite knowledge.
- Experience in assessing, selecting, and implementing procurement related technology, including procure-to-pay and travel and expense systems
- Experience in creating and maintaining a global credit card program
- Experience in executing and implementing purchase-related policies and procedures
- Experience in purchasing IT hardware, software, licensing, and IT-related services
- Strong analytical skills and background
- Process improvement mindset with a willingness to challenge the status quo
- Excellent verbal and written communication skills
- Ability to work well with others
- Be self-directed and motivated