Description:
This is a very exciting opportunity to join a company which allows you to work at your best. Working closely with the Executive Assistant to the President, the leadership team based in Dublin and globally, you will get to develop an understanding of strategic goals, really get an insight into how the business works and provide extensive executive support to meet their individual and collective objectives.
You will be part of team that is passionate about what they do, dynamic and driven. They're exceptional at what they do and they work as a team to achieve their goals.
Key Responsibilities
- Provide extensive Executive Assistance and communication support to the Global Leadership team in Dublin.
- Act as first point of contact for your team, working your magic in the background and solving issues as they arise.
- Manage expense reporting, schedule meetings and maintain calendars for Global Leadership team members.
- Coordinate travel and logistics, assist with event planning and coordination including logistics, participants, agendas, and follow-up actions..
- Serve as the primary point of contact for other departments, external partners and customers.
- Collaborate with other admin teams to update and improve processes and procedures.
- Assist with creating presentation materials for executive leadership and board meetings.
- Provide coverage during holidays and overall assist the team during peak workloads.
Experience/Requirements
- Minimum 5 years’ experience working in Executive administration in a global company
- Fully conversant with MS Office (Word, PowerPoint, Excel), and communication devices
- Excellent interpersonal and communication skills
- Proactive, independent, reliable, and demonstrating sound judgment and discretion in order to deal with confidential information
- Fluent in English and comfortable in communicating with top management and external partners and stakeholders
- Adaptability to unexpected situations, problem solver