Executive Assistant

Description:

We are working with a Private Equity platform in Dublin who are looking to hire an experienced and efficient Executive Assistant to join its Dublin-based Team. The ideal candidate will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring the smooth functioning of the workplace.

Key Responsibilities of the Role:

Efficient day-to-day management of the Dublin office, tasks will include:

• General management of office sub-contractors and billing arrangements (cleaners, water, electricity, licencing, insurance).
• Coordinating and scheduling meetings, appointments and travel arrangement for the Team.
• Booking Team members’ flights, accommodation, conference tickets etc.
• Organizing events such as the annual Investor Day and quarterly Strategy Day, including booking hotels and venues, dinners locations etc.
• When requested, attending Team meetings and taking detailed, accurate minutes.
• Assisting with new Team members’ IT and onboarding.
• General administration and company secretarial tasks.

Requirements:

• [Undergraduate degree in Business Administration or related field preferred]
• Proven experience as an Office Manager or similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).